Welcome to Scandlearn Evolve LMS! This guide covers the fundamental steps to start using our system efficiently. It includes managing users, creating and assigning groups, configuring notification rules, and overseeing user training.
Step 1: User Management - Invite user(s)
Video Tutorial: User Management - Invite user(s)
To begin managing users on Scandlearn Evolve LMS:
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Log In and Access User Management: After logging in, navigate to the sidebar's "Manage" section and click on "Users."
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Invite New Users: Use the "Invite" button to add new users by entering their email addresses. Optionally, connect them to specific groups and enroll them in training courses.
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Group and Training Assignment: Link users to groups and courses by selecting the appropriate options during the invitation process.
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Sending Invitations: After configuring user details, click "Send" to dispatch invitations to the provided email addresses.
Congratulations! You've successfully invited new users to your training system.
Step 2: Group Creation and Assignment
Video Tutorial: Group Creation and Assignment
Follow these steps to create and assign users to groups:
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Access Group Management: From the "Manage" menu, select "Groups."
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Creating a New Group: Click on the "Create" button and give the group a meaningful name and description.
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Assign Users: Navigate to the "USERS" section within the group settings and add team members by selecting their names.
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Save Changes: Confirm the additions and click "Save Changes" to finalize group creation and user assignment.
Step 3: Setting Up Notifications
Video Tutorial: Setting Up Notifications
For configuring notification rules:
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Access Notifications: From the administrative dashboard, click on 'Configure' in the left panel and select 'Notifications.'
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Create a New Rule: Click 'Add Notification' and specify the type, conditions, recipients, delivery channel, and timing for notifications.
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Define Preferences: Set preferences for email attachments and notification channels.
Ensure all settings align with your organization's needs for effective communication on training completion.
Step 4: Training Setup
Video Tutorial: Training Setup
Creating training modules on Scandlearn Evolve LMS involves several steps:
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Access Scandlearn Training: Log in to your account, navigate to 'Training,' and click '+ Create.'
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Choose Pre-made Courses: Access the Scandlearn library and select the desired training program.
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Configure Curriculum Settings: Adjust pass rates, attempts, question quantities, and module sequences.
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Enrollment and Training Settings: Determine the recipients, course validity, expiration, and session creation settings.
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Notifications, Certificates, and Surveys: Customize notifications, certificate templates, and surveys.
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Publish Training: Finalize by clicking 'Publish' after setting notification preferences and CC copies.
That's it! You've successfully set up user management, group assignment, notification rules, and training modules on Scandlearn Evolve LMS.
Step 5: Reports
Video Tutorial: Generating and Managing Reports
To gain insights into user activity, training progress, and certifications on Scandlearn Evolve LMS, follow these steps:
Access Reports: Start by navigating to the "Manage" section and choose "Reports."
Choose Certification Reports: Once in the Reports section, click on "Certifications."
Filter and Search: Utilize various parameters such as user, training, progress, pass rate, and more to filter the information you need.
Perform Specific Searches: Use the search alternatives for training, users and groups, status, and date range to narrow down your results.
Print Certificates and Test Protocols: For individual records, click on the three dots icon at the far right. From there, you can print specific certificates or test protocols. The 'Training records' document includes both the certificate and the skill test protocol.
Generate Page Reports: If you want a report for the entire page, select the desired users in the table, then click the 'Report' button. Choose between a PDF file or spreadsheet format.
Explore Activities: If you're interested in viewing all user activity, not just completed training, select 'Activities' under the 'TRAINING' heading. This page allows you to navigate similarly to the Certification Reports, but with a focus on all progress statuses.
Refine Your Reports: This feature enables you to refine your reports based on different parameters, providing a comprehensive overview of user engagement.
Congratulations! You've successfully explored the reporting functionalities on Scandlearn Evolve LMS. For any additional guidance or queries, feel free to reach out for support. Thank you!